Posts tagged time & attendance systems

Scheduling Software

Effective and efficient work with scheduling softwares:

7 months ago
by admin in

In the competitive environment of the 21sat century, the most important thing that business considers is time. Time is indeed of paramount importance to all corporations and business alike regardless of their size and orientation and indeed the environment in which they operate. To better manage the time to make the process and indeed the working of the organization more efficient and effective, certain softwares such as different scheduling softwares are deployed and used within the organization. These softwares are automated softwares that are used to automatically schedule different tasks to different individuals and then to assist them as well as far time management in concerned so that the task is not only completed in time but rather even before time so that the company can utilize the time saved into some other task.

Scheduling Software

 

These softwares alternatively apart from scheduling certain tasks, are also responsible to make sure that those tasks are completed before the deadline. This is achieved by the software by regularly alerting the individual worker upon his or her progress at a given moment of time and the expected result. This gives a chance to the employee to gauge his or her own performance and then adjust it to the optimum level if he or she is falling short of the actual results. These softwares have yet another added advantage. The software is integrated with its own internet connectivity which means that all the results and the data that this software is processing can be accessed remotely from a variety of different locations by the manager to keep a check on the employee and the progress of a certain task that has been assigned to her or him at any given point. The manager can then assign a new task to any other employee as well just by making some simple clicks that will allow the manager to without wasting any valuable time, can quickly assign the work to someone else without any complications. Furthermore, the softwares are a way to motivate the employees as well as it is a psychological phenomenon as far as theHawthornestudy is concerned that employees work better when they are subjected to observation and when they perceive that extra importance is being given to them.

 

The scheduling software that we have talked about in earlier paragraph is on of the most innovative techniques to keep a check on the performance of the organization’s employees without actually physically being present all the time. This allows the worker some freedom as he or she can structure his or her time according to the deadline and seat his or her own milestone based on the performance that he or she can deliver. This makes sure that the time is completed in time without any problems while the software regularly makes sure that the task is completed with in time by regularly assisting the employee and making sure that the performance is up to the mark as it expected from him or her and by guiding him or her to adjust the performance if it falls short of what is expected hence the scheduling software is a revelation.

 

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Time and Attendance

Why Time and Attendance is so important even to Small Scale Businesses?

7 months ago
by admin in

Time is money and money is everything to all of us. The proverb is well suited for everyone whether it is a company who is doing business world wide or it is one who is operating on a surface level just making enough profits to cover its expenses or for the human resource asset of the companies who carry out business for the companies they are working for.  It is apt for all of us whether we are a company or an employee working for a company.

Time and Attendance

All sizes of the organization whether large, medium, small, conglomerate or multinational know that the key to their ultimate success is efficient use of resources both of time and of man power. All organizations can manage skills and intelligence of their man power very well but it is very difficult for them to manage their time because these days in this dynamic business environment everyone is not available all the time. Everyone has different priorities and different sets of goals to be accomplished. For this mere reason many successful organizations have developed hourly wage rate system so that they can gain more in less time while the same could be applicable for those who are working for these companies.

The hourly wage rate system is very popular for many reasons. Firstly, it gives employees flexible working hours to can choose at what time of day they are willing to work and are available to work wholeheartedly. This advantage has not only reduced employee turn over but has also reduced absenteeism among employees. Secondly, employees can now work for two or more companies at various time of day. This has allowed them to earn more as now they would work in a company for 5 hours and 6 hours for another company, thus earning salary from two companies by managing their time wisely. On the contrary the system has allowed the companies whether large or small to gain more from their employees in no less time as now they are paying on hourly basis they can hire as many skillful employees as they require to finish the task in less than the required time for its completion.

Every system has some positive and some negative aspects. The hourly wage rate system is very useful and helpful for the employees who are paid according to it but it creates problems for the companies who are paying employees according it. It is because of the fact that now the companies have to record each and every transaction related to employees. This makes them to design means to develop organize and scrutinize large volumes of arrival time and attendance data of employees. As when they are paying on hourly basis they need to record that for how many hours the employees worked for the company, how much work he/she has given to the company, how many targets he/she has achieved and delivered to the company and so. Sometimes due to this bulk of data many discrepancies occur and employees are paid less than their due amount.

The list was enormous with very little solutions.  In order to avoid problems and discrepancies in the data many companies whether large or small have developed time and attendance either manual or automatic. Now all employees have to do is to record their time and attendance fairly, either in the company’s manual register or through biometric attendance systems. Through these rationally developed means both the companies and the employees are tension free and are working happily globally and locally.

 

 

 

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time and attendance systems

How to protect personal information in time & attendance systems

11 months ago
by admin in

Every company has an HR department which monitors employees and maintains their records on behalf of the company. Initially, the monitoring of time and attendance was done by the entire HR department manually and that took a lot of the department’s time and focus. If you consider the limited resources that are available to the company, manually conducting such a task of tracking the time and attendance of each employee is just simply a waste of good human resource. Furthermore, manually monitoring employees also means wastage of time and resources like paper. Another kind of resource that goes to waste is the financial resource. Now the company asking the HR department to carry out this task, which most definitely is time consuming and assiduous, requires the company to provide them with appropriate pay and incentives. Thus, the implementation of time and attendance systems allows for the company to save a lot.time and attendance systems

What time and attendance programs do is that they eliminate all the manual work required to monitor employees, and instead computerize everything. With the implementation of the time and attendance systems, there comes the issue of security. As many companies make use of biometric time clocks, most employees who are made to scan their retina or fingerprints worry about the use of such information. The thing is, these systems have features that restricts illegal access or allows for limited access. The management can make use of this feature and protect the information of each employee like their social security number and insurance information. If the system is only made accessible to particular individuals of the company, then obviously personal information will be protected, even more so than usual.

Moreover, if the company is not taking any precautionary measure in order to protect the personal information of the employees, the workforce should pressurize the management by asking for proper implementation of efficient and secure time and attendance system which would not lead to resistance towards the use of such systems.

Conclusively, it is worth highlighting that a lot of companies incur loss due to the inability to properly monitor the employees who are slacking as they end up paying them even for the times that they have not worked. In order to avoid such unnecessary loss which leads to the detriment of the company, it is essential to implement time and attendance systems and adopt an automated way of monitoring employees. But as personal information is required for proper working of the system, the company should take appropriate measures to protect information provided by the employees. By making use of the feature which allows limited access to information in the time and attendance systems‘ database and communicating to the employees about the implementation of a secure system, no one in the company would worry about the privacy of information.

 

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time and attendance system

Can time and attendance systems cater to corporate goals and objectives?

11 months ago
by admin in

Time and attendance systems have gained extensive popularity over the years. Currently, most of organizations, regardless of their size have already shifted from mechanical clocks and recording time and attendance manually, using timesheets and paper time cards, to the more practical time tracking software. The rest are planning to do so in the near future. It has constantly been said that these employee attendance tracking software make the manager’s job easier, and help increase the companies savings, but it is about time that people are beginning to question it. Can time and attendance systems really cater to corporate goals and objectives? Well, I believe they do. Obviously, they are no genie that can increase your savings and give your company a good name in a jiffy, but if implemented correctly, they can help you do so.time and attendance system

Time and attendance systems are automated; they don’t require a person to run them constantly. This will save you an extra person that had to supervise the process when using timesheets. They also save you the pen and paper that was required to write down the data! Moreover, these programs are more accurate. There can be no double entries. They record the exact number of hours your staff works; overtime, lunch hours, times when they come late, undue leaves, any extra projects worked on etc. The next time an employee argues with payroll department, you have actual proof to show them. Moreover, you can even penalize them to make them more abiding to the rules. There are also some employee attendance tracking software that let you know the constant activities of your staff. You can have complete knowledge of their whereabouts; if they are sick are they at the doctor’s, or at a friend’s? You don’t have to pay them for a leisure day! A survey conducted in UK showed, that every year an average employee takes 9.6 days extra days off in the public sector, and 6.6 days extra days off in the private sector- PER EMPLOYEE! Think of all the extra money you are paying!

Mostly the company goals and objectives revolve around making profits and growing as a whole. This can only be achieved if the company is productive and efficient. Time and attendance systems help companies realize profits by reducing cost and improving employee efficiency. With a proper and automatic system to monitor the employees, human and financial resources will be efficiently used. Enhanced productivity and efficient workforce leads to a successful company.

Conclusively, time and attendance systems do cater to corporate goals and objectives. Additionally, the systems help realize more goals and objectives which were previously not known to the company.  The time and attendance systems assist the company in successfully realizing the double bottom line that every company should achieve in order to grow as a business.

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time and attedance software

Signing on to time & attendance software via Social Networking

11 months ago
by admin in

Today’s very popular employee attendance tracking software, are every paranoid employer’s dream. Are you also one of those people who keep wondering if your employees are telling the truth about where they are? Are they really sick, or just having a leisure day? Despite everything the employees think the owner of the business, doesn’t have it easy. It takes a lot of hard work, time, effort and vision. Sadly, all that the employees see is that it’s “unfair” that their boss makes more money than they do.

You might be thinking what a hectic thing to get into. Well, employee monitoring technology is not a difficult concept. The time and attendance software can be installed in company phones, and can provide you with information, such as the call logs, contacts, text messages, GPS locations and much more. By doing so, you will not only ensure that the phone is being used for official purpose, but also know where exactly your employee is any time of the day or night. You don’t have to be a techno wiz to do this job. There are numerous websites where you can get yourself registered, follow the instructions and simply reboot your phone. Once installed, the software can be used via the most frequently used social networking websites.time and attedance software

However, if you want to keep tabs on multiple employees, you must find scheduling software compatible with a variety of social networking sites like twitter, LinkedIn and Facebook. All smart phones are compatible, as they can access the internet. These include Blackberry, Android phones, iPhones, Nokia, Samsung and several others. Before choosing a time and attendance software, also make sure that is a reliable one, so that you don’t have to uninstall, re-install or upgrade it after every short period of time. As long as the phone is switched on, your time tracking software will work, and you will know where your employee is as they will be able to simply log into their social networking site and report their attendance or hours worked.  If they are sick you can know if they are at home, the hospital or the movies. If they are still at a meeting, you can know if that meeting has moved to Burger King. This will help you save all the money, your employees waste on personal calls, undue leaves, and useless hours supposedly spent working overtime in the office, or the longer than usual lunch hours.

The time and attendance systems are not very expensive either. You don’t have to have a connection for every company mobile phone. When you buy one account of mobile tracking software, you can use it on as many phones as you want. If you are keen to know what your employee does on business trips, this is the perfect way to know. You can make sure they are not squandering the business account on frivolous dinners, and visiting tourist attractions. It’s about time your employees know what their poor and time and attendance records can do.

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time and attedance software

How to evaluate time and attendance software

11 months ago
by admin in

Today, time and attendance software for our organization is like sugar is to pudding. Believe me that is how dependant on it we are. Our employees have not used paper timecards and manual timesheets even once in the last two years. Recently, I met with a number of business owners who are keen to change their time tracking software. Some feel that the cost of maintaining mechanical and electronic punch clocks is too much. In today’s economy it is very difficult for a business to soar without cutting down on its expenses. Others have just realized that their employees have had irregular attendance continuously. Moreover, these people don’t have a clue about which employee attendance tracking software to buy. Many of them have even ended paying double the amount for software, that doesn’t even have the features they require. There are some essential things you must take into consideration before buying scheduling software.time and attedance software

Firstly, make sure the company you are buying from is reliable. The reputation it has must be positive. Research online; the company should be trusted and have good reviews. Prefer those that have been in the business for some time. See which organizations are already its clients, and are they providing time and attendance software for businesses of varying sizes? Even visit their office if you can. Learn more about their policies; warranty, return, technical support, customer care etc. Many firms charge extra for technical support. Survey the market thoroughly. If possible, get a customer referral. Choose the company that gives the most competitive rates. Before making the purchase, establish your costs. Remember, you have to account for hardware, software, installation, training and the ongoing fees.

You know your company like the back of your hand; so you recognize better than anyone what kind of features your time and attendance software should have. Besides recording the timings of the staff, it should have other features too; like, recording the paid and unpaid hours, employees’ expenditures using the company account, their leaves and accruals etc. Many scheduling software can also directly be integrated with the payroll system. In addition, go for the software that is easy to use. The time tracking software is supposed to make your easier, not complicate it further. The software should also be sturdy, and not break down every time you want to upgrade it.

One thing I always try doing is planning ahead; and I would recommend you to do the same. If you are planning to spread out your business, choose the time and attendance software that can expand as your business grows. Many companies allow you to set add additional time and attendance stations later so you can scale your time tracking software as you wish, without incurring further expenditure. Do not buy any software in haste. There are a number of vendors providing free trial versions online. Download a few of those first, and then decide which suits your firm best. Once you have the correct time and attendance software, you will find your business being more profitable.

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time and attendance system

Why a biometric time and attendance system?

11 months ago
by admin in

A few years ago biometric time and attendance systems would have seemed way too futuristic. However, today caught up with the future, and biometric technology is now fairly common. It is all the more popular because it can be installed anywhere, for instance construction sites, factories, and other outsourcing environments. Whether for security purposes or to get rid of buddy punching, most organizations have now turned to biometric time clocks to seek solutions. The question that arises is why a biometric time and attendance system? The mechanical punch clocks and the swipe cards were all doing the same thing, so why spend more money on this technology?time and attendance system

To begin with, these types of time tracking software are the most secure. Up till now they have no rival. With increased security, all the members of the staff have to be on time to sign in. Goodbye buddy punching and time theft! Moreover, if you have a biometric fingerprint system, or any other scanner, you can restrict the access for employees for any part of the building you want. This is also important as there have been cases where employees have leaked important and confidential company information.  Besides this Automated biometric time and attendance systems are easy to implement as well as easy to manage. Employees can log their attendance with just the touch of a finger and managers can have the attendance reports with just the touch of a button. They are also very fast and are now even used in schools for recording the students’ attendance.

Moving on, with increased security comes increased accuracy. Other than buddy punching and time theft, miscalculation in time can be very costly as well. The biometric time tracking software records and updates the data automatically, leaving no need for manual work. This saves time, as well as an additional person to do all the calculations. Other than time and attendance, you will also be able to monitor tardiness, breaks, overtime, vacation, and holiday hours and your employees will not get a chance to argue as their work is being recorded correctly and fairly.

The employee attendance tracking software saves time, energy and money.  It can make all the important calculations.  Most software programs complete hour, wage and benefit calculations in less than 15 minutes. Imagine what your HR department will be able to do with the time! Furthermore, biometrics are especially helpful For modern businesses which may have staff working off-site or in mobile units, GPRS, telephone or other remote data capture devices help to ensure that the data required by a time and attendance system is captured accurately and immediately, providing real-time data that can be accessed in the variety of ways needed.

Today, biometric time and attendance systems are used almost everywhere, not only because they are fool-proof, but also because of their applications as security devices. If you are looking for a new time and attendance system, I would say biometrics without a second thought!

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Using workforce management software in a supply chain company

11 months ago
by admin in

Supply chain is defined as a coordinated system of individuals or businesses that are involved in all stages of product or service delivery from one end (supplier) to the other (customers). Workforce management in supply chain means dealing with the process of planning, implementing, and controlling the operations in a way to satisfy and meet the needs of the customer as efficiently as possible. Is a time and attendance software really applicable to a supply chain company?time and attendance systems

Workforce management is crucial to every industry, particularly for those software and consulting firms, where much of their revenue is generated from the assignment of highly-skilled professionals.  But it is even more crucial in the outsourcing environment.  Therefore, it is important to ensure hiring and assigning right people at the right time for the right project with the right cost, and then comes the job of keeping tabs on them. However, we have technology to thank; the developers now allow the time and attendance systems to be tailored to such an extent, that now employee attendance tracking are even possible for supply chain companies.

Before switching my job, I was the HR head at a supply chain company, and the workforce management software we used was phenomenal. It did all the tasks accurately; well, no wonder, it did cost a fortune to be installed. From purchasing and purchasers to the delivery of the manufactured products it kept records of everything. The time and attendance of the office workers, the amount they spent on raw materials, the hours the assembly line workers spent in the factory, the time and cost of delivery etc.

The biometric time and attendance system we had eliminated any possibility of buddy punching. Everyone had to sign in on time, or be penalized. The company phones gave GPS locations, plus GPS tracking devices were also installed in the vehicles. Knowing the location of any individual was not a big deal. Managing a supply chain workforce is much harder than organizing any other, there are hundreds of people whose time and attendance records have to kept, payments made accurately, and all this has to be done while keeping in mind the company savings.  The workforce management software was integrated with the payroll system, making the job a lot easier. All the data was updated and calculated automatically, including the important figures, such as company benefits etc.

You see, in today’s world of computers, you can have a time and attendance system designed to do everything. But still, God created man with an edge over computers. People can still find their way around them. Therefore, you can rely on the time and attendance system till a certain extent, but after that you have to build the trust relationship with your employees.

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Workforce Management Software

Management wants up to upgrade our workforce management software

11 months ago
by admin in

workforce management software

Workforce management software is now an essential tool in managing modern businesses. Whether the organization is operating in diversified areas or miniature geographical locations, they all find it essential to implement the workforce time and attendance software. These programs make our job easy by doing many things automatically; for instance, they manage the work flow by assigning tasks to employees and then monitoring the progress of these tasks. They also help in saving time and money by keeping tabs on several aspects of business, such as employee performance, attendance and other information. They can also calculate important figures routinely when the data is entered. This way you can have complete control over your commercial activities and provide the best of the services and products.

However, for the past few months, the management has been after me to have the time and attendance software upgraded. Well, there have been a few problems lately; I think that the server cannot take the increasing database anymore. There have been some complaints that there is a problem downloading the reports from the main database, and often the computers hang while doing this. Also, many a time’s exchanging data over the intranet has failed. This tends to be a problem, as we are trying to completely cut down on the use of paper in order to increase the company’s savings. Nevertheless, the problem eating me most is buddy punching. We have the swipe card machines, and lately I have noticed people signing in for their friends a lot. Whenever I confront them, no wonder they deny it. They always have excuses about being in the department or me not seeing them at the moment. Therefore, I am seriously considering getting a biometric time and attendance system now.

Besides, the time tracking software we are currently using is getting rusty. I haven’t had it updated for quite a while now, and it is missing out on all the latest features. For instance, it cannot schedule the tasks for the employees; it will just keep track of the progress after the work has been lined up.  Moreover, the interface of the employee attendance tracking is also a bit complicated. The administration and I have been using it for more than a year now and still get stuck in some places. This makes the job time consuming.

The human resources department also insists that now we should get a time and attendance program that can tell the exact location of the employees; one with a GPS system that can be installed on all smart phones. They have caught a number of employees skipping meetings and going for drinks, on the company credit card.

Now, I want an employee attendance tracking software that cannot be diced, is easy to use plus affordable to buy and maintain. My HR head has already taken the liberty of downloading a few trial versions of the scheduling software

from the internet and then decided which one to purchase.

 

 

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Workforce Management Software

Should workforce management software be used in restaurants?

12 months ago
by admin in

Workforce Management Software

You watch a season of Top Chef and think that running a restaurant is all about being a good and artistic cook. Well, this is not the case; owning and managing a restaurant is a tough job. It means working seven days a week, starting early and finishing late, maintaining profits, dealing with the suppliers and so on. Besides, there are all the people to be scheduled and managed: the cooks, waiters, cleaning staff etc.  In fact, scheduling the staff for a restaurant is a more difficult job, then organizing them for any other company. While doing this you have to strike a balance between needs of the customers and the employees daily. Hence, workforce time and attendance software is essential to streamline the process, and free the managers and supervisors to concentrate more on running the business rather than setting up the shifts all day.

Who doesn’t like going to eat, whether for pizza, burger or pasta? Restaurant business like any other is extremely competitive. Therefore, it is essential to provide the quality and service that attracts customers and keeps them coming back for more; thus scheduling is essential. Meeting the sequencing needs of a restaurant requires having every single shift to be covered by a host of staff, of varying skill levels and job descriptions. Using the time and attendance programs the supervisors can schedule the shifts, without worrying about notifying everyone individually.

The time tracking software these days have made a lot of advancements. They automatically make schedules for employees in every capacity. They also streamline employee rotations and vacation scheduling.  Moreover, they set up separate schedules for trainees. This makes it easy for sector mangers to oversee and control the shift trades, vacations, open shifts, etc. SMS notifications make the job faster and easier.  Furthermore, it incorporates overtime and regulatory rules, making it easier to pay the staff at the end of the month. Some software also a distinct feature; they remind the employee a few hours before their shift, either by text message or email.

Installing the scheduling software has a number of benefits for the restaurant business as well. The time and attendance software will let you keep adequate number of workers on hand at all times. When the employees know the shifts they have to work before hand, you don’t have to pay any other employee overtime. This will help you cut down your unnecessary costs. Managers can then check when the employees clock in, and monitor their daily, weekly or monthly attendance and abidance to the rules from the records kept by the employee attendance tracking software.

All the features will make scheduling very simple for you. The time and attendance systems are becoming popular with all type of restaurant businesses, including bakeries, bistros, cafes, eateries, bars etc. However, you can easily have the scheduling software customized as per the requirements of your business.

 

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